Contractor Ts & Cs

Working with Abbey Property as a contractor

It’s great to have you onboard as a contractor and we look forward to maintaining a long-term relationship with you going forward. Before we get started, it’s important that you understand how we work so that we can ensure we are a good fit for each other.

Admin fee

Whilst you work with us, we will be providing you will regular work by adding you to our approved contractor list for all future work demands. We will handle your invoice, invoice submissions, the collection of the payments, keeping record of invoices outstanding and paid, producing a remittance advice and submitting the payment to your account soon after. As you can appreciate there is a significant amount of work involved from our side to facilitate this service and we charge a small 15% admin for this.

It’s a bit like having your own marketing department that finds you regular work, looks after the invoicing, keeps your books in order, and gets you paid at the end.

What is a remittance advice?

Click here to see what is a remittance advice: https://gocardless.com/guides/posts/what-is-remittance-advice/

Essentially, if you give us a single invoice or multiple invoices, these will be added to a remittance advice and any deductions will be clearly labelled therein. Furthermore, if need be, you will be able to show these to our accountant to clearly demonstrate any expenses incurred working with us as it will clearly show how much you invoiced us and the final figure you were paid.

When will I get paid?

We usually receive rent between the 1st-5th of each month. We will deduct your invoice from the rent before passing it onto the landlord.

You can expect to get paid around 5th-10th of each month.

It is very important to remember that we MUST have received your invoice before the start of a new month as we need to ensure we have added it to the system to be deducted from the rent.

Important Notice!

It is imperative we receive your invoice within the same month the maintenance work is carried out. Here’s why: our operations revolve around the landlords, as we manage their properties. The rents we collect at the beginning of each month are the source through which we make payments, including settling your invoices. If for any reason we do not have your invoice on our system before the start of a new month, it disrupts this streamlined process.

In a worst-case scenario, if a landlord decides to terminate our services and we don’t have your invoice, the funds that could have been used to pay you would no longer be accessible. Essentially, without the rent coming in, there would be no funds to cover your invoice. This is why timely invoicing is not just good practice; it is critical for ensuring that you get paid.

Please make sure to submit your invoices by the end of the month in which the work is completed, so we can seamlessly integrate them into our payment process and ensure that you are compensated without any delays or issues.